Nowadays, there are tools available to us for scheduling our time, reminding us of important events or even categorizing the pile of e-mails we receive every day. Nevertheless, we still cannot finish our tasks on time, efficiently. Maybe we do not know how to use the tools properly. Inc.com recently highlighted typical examples of ineffective behaviors we often mistakenly believe will improve our productivity. What are they?
1. I always finish all the tasks on my task list
This effort shows that you enjoy checking off the items on your list. However, it does not say too much about productivity. Productive people prioritize tasks and replace the less important ones by others with higher priorities. Their goal is not just to have an empty list.
2. I always answer my phone
You probably feel that not answering the phone shows others that they are not important to you. This behavior is quite understandable, especially in case of salespeople. However, most experts agree that it is more productive to complete the unfinished task and then call back.
3. I want to deal with every document at once
Whether it is a paper document or an e-mail, you try to process it immediately so that you do not have to waste your time with it later. But spending time on this document may conflict with your priorities. It is more productive to leave less important documents for later.
4. I do not let others talk
You think are trying to save time, but the result is always the opposite. You do not know what other people want because you were not listening. Then others are also less willing to help you. Winning cooperative colleagues is much more productive.
5. I do not let anything distract me
That sounds very productive, but a strict rule to never be distracted by anything does not work either. Some distractions can help you gain new energy or inspire you to come up with new ideas. But it is important to choose when to allow distractions.
6. I always want to win
Trying to win at everything leads to losing track of how others can help us win. It is much more productive to try to win as a team.
7. I am always focused on being effective
Here, unfortunately, the truth is that the more you time you spend concentrating on being effective, the less effective you will be. You may tend to finish your tasks prematurely, without having enough information. Be careful not to lose track of the broader context of your work.
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